Indian Institute of Science Education and Research Bhopal

Bhopal Bypass Road, Bhauri, Bhopal - 462 066, Madhya Pradesh, India

ORIENTATION FOR NEW STUDENTS

Students' Affairs

Office, Students' Affairs

The Office of Students’ Affairs headed by the Dean, Students’ Affairs (DoSA) facilitates the management of all aspects related to the student community such as student activities, hostels, mess facility, security, transportation, counseling, and medical facilities. The Office is also concerned with the general well-being of students and the quality of their campus life.

The Office of Student Affairs consists of

Dean, Students’ Affairs

Dr. Raghuvir Singh Tomar
dosa@iiser.ac.in Ph.: +91-755-2692370

Chairman, Council of Wardens (COW)

Dr. Pritam Nasipuri
pritams@iiserb.ac.in Ph: +91-755-2691375

Wardens (Boys Hostel)

Dr. S. K. Pathak (Hostel 1)
skpathak@iiserb.ac.in Ph: +91-755-2692307

Dr. Amit Paul (Hostel 5)
apaul@iiserb.ac.in Ph: +91-755-2691343

Dr. Ram Kumar Mishra (Hostel 6)
rkmishra@iiserb.ac.in Ph: +91-755-2691407

Dr. Pritam Nasipuri (Hostel 7)
pritam@iiserb.ac.in Ph: +91-755-2691375

Wardens (Girls Hostel)

Dr. Ridhima Gupta (Hostel 2)
ridhima@iiserb.ac.in Ph: +91-755-2691295

Dr. Dr. Antara Chatterjee (Hostel 3)
achatterjee@iiserb.ac.in Ph: +91-755-2691293

Assistant Registrar, Students’ Affairs

Mr. Ajoy Pal
ajoy@iiserb.ac.in Ph:+91-755-2692362

Superintendent, Students’ Affairs

Mr. Shailendra Soni
shailendra@iiserb.ac.in Ph:+91-755-2692371

Office Assistant (MS), Students’ Affairs

Mr. Shubham Singh
ssingh@iiserb.ac.in Ph:+91-755-2692372

Web Developer

Mr. Akhil Phadnis
akhilp@iiserb.ac.in Ph:+91-755-2692373

Students’ Counsellor

Dr. Sheereen Khan Bajpai
sheereen@iiserb.ac.in Ph:+91-755-2692395

Hostel Caretakers

Mr. Sunil Tiwari (Hostel 1)
sunil@iiserb.ac.in Ph: +91-755-2692541, Mobile: +91 975 562 1308

Ms. Lata Dhankani (Hostel 2)
lata@iiserb.ac.in Ph: +91-755-2692542, Mobile: +91 990 720 8120

Ms. Ritu Urmila Tiwari (Hostel 3)
ritu@iiserb.ac.in Ph: +91-755-2692543, Mobile:+91 939 937 5141

Ms. Dharmendra Vishwakarma (Hostel 5)
dvishwa@iiserb.ac.in Ph: +91-755-2692545, Mobile:+91 909 840 0375

Mr. Deepesh Jatav (Hostel 6)
djatav@iiserb.ac.in Ph: +91-755-2692545, Mobile:+91 957 544 2878

Mr. Arvind Nagar (Hostel 7)
arvind@iiserb.ac.in Ph: +91-755-2692547, Mobile:+91 846 202 2851

Sports

Faculty Advisor: Dr. Sankar Chakma
schakma@iiserb.ac.in Ph: +91-755-2691281

Cricket Coach & Sports In-Charge: Mr. Mukesh Kanaujia
mukeshk@iiserb.ac.in Ph: +91-755-2692550

Volleyball Coach: Mr. Ankur Sadhya
asadhya@iiserb.ac.in Ph: +91 860 262 4993

Taekwondo Coach: Mr. Nilesh Dufare
nileshd@iiserb.ac.in Ph: +91 786 914 1207

Gym Instructor: Mr. Abdul Ubed
ubed@iiserb.ac.in Ph: +91 750 985 8774

Football Coach & Asst. Sports-in-Charge: Mr. Irfan Ahmed
irfan@iiserb.ac.in Ph: +91 989 393 7302

Yoga Instructor: Dr. Avinash Mishra
avinash@iiserb.ac.in Ph: +91 826 922 1338

Junior Assistant: Mr. Hari Charan Meena
haricharan@iiserb.ac.in Ph: +91-755-2692550

You may also contact any of the wardens at wardens@iiserb.ac.in and the caretakers at hostelcare@iiserb.ac.in

IISER Bhopal Hostels

IISER Bhopal is a residential Institute and requires that all the students registered for a degree programme in the Institute reside on campus. The students are also provided a mess and other necessary facilities. There are, at present, six hostels in Bhauri Campus.

The following rules need to be followed in all IISER Bhopal hostels in addition to the Rules of Conduct listed in the UG Manual. Necessary action will be initiated against those who are found in violation of any of these rules.

Hostel Rules and Regulations

  • Students are expected to display an acceptable form of behaviour, maintain discipline and decorum in the hostels.
  • Boys are not allowed in Girls Hostels at any time. Likewise, girls are not allowed in the Boys Hostels at any time.
  • Students must return to the hostel by 01.00 AM and are not allowed to leave the hostel before 5:00 AM. These timings may be changed if found necessary for maintaining discipline. Occasionally, if the hostel resident expects to be late beyond the stipulated time, he/she should obtain a late night pass in advance from the warden-in-charge and this pass must be produced to the security guard on returning to the hostel before signing the late register. Students who wish to be stay outside the hostel during weekends, holidays or any other time, need to get prior approval of the warden-in-charge.
  • Students are required to carry their institute ID cards at all times in the compound of the hostels and produce it on demand by the hostel authorities. On-duty security guard can check ID cards of late entry students between 01.00 AM to 06.00 AM. During this period the students while entering hostels must show their ID cards to the on- duty security guard. The students not carrying ID cards must sign in  a separate register “Students not carrying ID Card” and those repeatedly not carrying ID Cards must be penalised with a fine of Rs 200/-.
  • Ragging, hazing, bullying, sexual harassment and sexual abuse of any kind is a very serious offense. Students are warned that involvement in such callous behaviour might lead to total rustication.
  • Smoking/use of tobacco products in the hostels is strictly prohibited.
  • Students are allowed to practice their own religious beliefs only within their allotted hostel rooms, without causing any inconvenience to other hostel residents. The organization or the practice of unauthorized religious activities in any other place within the hostel premises is strictly prohibited.
  • Possession, distribution, and the consumption of alcoholic beverages and illicit drugs in the hostels is strictly prohibited. Also, entering the hostel premises or boarding institute transportation in an intoxicated state is prohibited. The consumption or storage or supply of liquor or any sort of intoxicant is strictly prohibited and if found guilty, the offenders will be dealt with severely, including prosecution. Any kind of gambling is also prohibited. If any student is found in-possession, distribution, and the consumption of alcoholic beverages and illicit drugs/Prohibited products in the hostels; he/she will have to pay a fine/penalty as recommended by the committee. Additionally, the CoW may recommend suspension from the hostel for the entire semester with information to the law enforcing authority.
  • Students are not allowed to use motor vehicles (motorbike, scooter, car etc.) inside the Institute campus.( that hostel rules applied on all hostel resident including project Research Student and staff temporarily residing in hostels).Any hostel resident if found keeping/riding a Motorised vehicle will be penalized with a fine).
  • Vandalism (or the wilful destruction or defacement of institute property) is a very serious offence. This includes acts such as pasting of posters, writings, wall chalking, slogans of any kind etc. Strong action will be taken against hostel residents found guilty of committing such an offence. Any damage to the hostel property must be reported immediately to the warden/caretaker. Hostel residents will be charged for all damages except damages caused due to normal wear and tear.
  • Playing outdoor games like cricket, soccer etc. inside the hostels is strictly prohibited. However, indoor games like TT, carom, and badminton can be played, but only in the designated areas.
  • The hostel authorities reserve the right to make spot checks on the hostel and rooms without having to give prior notice to the students. Students are expected to cooperate with the authorities in this regard. Students must sign FIRs when approached by care takers/guards for violating hostel rules. Though students have the choice of disagreeing with the charges, they do not have a choice with regard to signing the FIR.
  • Routine medical tests and psychographic profiling of students will be done by the medical staff and the counsellor. These tests are mandatory and all students must get these done within the stipulated time.
  • The hostel authorities reserve the right to move hostel residents to other hostel units if necessary. Students are not allowed to change hostel rooms without prior approval of the warden in charge.
  • Each student in the hostel also assumes the responsibility of the proper upkeep of his/her room and the hostel premises. Students should record any complaints/issues regarding hostel maintenance (without any delay) in the hostel complaint register. It is the duty of the hostel management to address these issues as soon as possible. If maintenance issues remain unaddressed even after repeated complaints, students should report it to the warden in-charge or the DOSA. In order to facilitate timely maintenance work, service personnel might have to enter rooms whenever necessary under the directive of the warden in charge/caretaker. However, every effort will be made to respect the privacy and dignity of the students.
  • Before leaving their rooms, hostel residents are advised to lock all doors for security reasons. Students should take care of their own belongings and the hostel management will not be responsible for any loss/damage of the personal property of students.
  • If students find their roommate/neighbours missing for more than 24 hours for no verifiable reason, it is the both mandatory and the moral responsibility of the student to report it to the warden in charge immediately. This is to enable the hostel authorities to take immediate action if any untoward incident had taken place.
  • In the event of an accident or other such emergency situations, the warden must be informed immediately. Action can be taken against students for withholding such important information from the authorities.
  • Due consideration must be accorded to other hostel residents as well as residents of the surrounding areas at all times. Noise level must be kept low to allow others the opportunity to study or sleep in comfort. Playing any kind of loud music or making disturbing noises between 11 PM and 7 AM is strictly prohibited.
  • All fans, lights and electrical appliances must be switched off when not in use. Students should also conserve water by closing any dripping or open taps/showers when not in use.
  • Cooking equipment of any kind including electrical appliances such as air coolers, microwaves, induction cooktops, toasters, coffee/tea makers, rice cookers etc. are prohibited. Also, heat generating appliances like irons, immersion rods etc. are strictly prohibited, as these are serious fire hazards. In general, students are expected to exercise caution while using materials such as candles, incense sticks, dhoop, diya, etc., which are potential fire hazards. Students will be held responsible for any damage caused to the hostel due to the irresponsible usage of such materials.
  • The use of materials held by copyright such as software, movies, music, books, journals etc. is a very serious offence and is punishable under law. All students are strongly advised against any form of copyright infringement inside campus.
  • The Hostel Management/Institute is not responsible for the arrangement of any form of transportation for students, (particularly to/from the airport/railway station), unless it is an emergency situation. Students requiring transportation should make arrangements independently.
  • The common area above Mess 2 is accessible to all students from 9AM to 7PM. The Gym above Mess 2 is a girls gym and is out of bounds for the boys. The boys’ gym is housed in Hostel-1.
  • No student may occupy more than one room at a time. Students who are shifting rooms within hostel, inter hostel must do so within the timeframe of one day. Any student found to be occupying more than one room at a time will be penalized and additionally occupied rooms will be vacated.
  • In the event that a student wants to take leave during the semester he/she must fill out the hostel leave form and get it approved by the warden and hand it over to the caretaker before leave. This must be done in addition to filling out the leave form issued by the DOAA office. Leave will not be approved by wardens unless the academic leave form is first approved. This holds also during the summer and winter breaks when the student is staying on campus as part of any activity for which he/she has registered in the academic office.
  • During the vacation period all undergraduate hostel rooms MUST be vacated unless an authorisation has been obtained from the warden. Hostel rooms for any academic activity in the vacation period will be re-allotted if required. Under no circumstances shall any student occupy a hostel room without prior permission from the wardens and without the knowledge of the caretakers.
  • Change of rooms - Room changes are allowed only after the authorization of wardens. Room change form must be filled, and approval of warden must be taken be changing rooms.
  • Keeping Pet animals/Taking food out of Mess and feeding pet animal is strictly prohibited. Hostel inmates who are found guilty of misconduct shall be liable to fine, if the student is found repeating second time a severe punishment including expulsion from the hostel.

The Institute Anti-Ragging Policy

Ragging in any form is strictly prohibited and is considered as a serious offence. Involvement of a student in any form of ragging may lead to his/her expulsion from the Institute.

The following is a description of what constitutes ragging as per the Raghavan Committee recommendation to the Supreme Court:

Ragging is as any act which violates the dignity of the individual student or is perceived to violate his/her dignity. Ragging is a cognizable, non-boilable, non-compoundable offence with punishment ranging from one-year imprisonment and fine up to 7 years rigorous imprisonment and fine.

Broadly ragging can be categorized in the following way for which various term of punishment is prescribed:

  • Verbal: Where senior causes mental harassment, discomfort for the junior by forcing him/her to answer unacceptable/ personal questions, dance, sing etc is said to rag the junior. It also includes within its ambit cyber ragging. Punishment: 1 year imprisonment or fine or both.
  • Severe Verbal Ragging: Where the mental harassment, discomfort is to such an act as forces the junior to withdraw from the college. Punishment: 7 year imprisonment with fine.
  • Physical: Any act by the senior towards the junior which in its bodily injury on the junior, like beating the junior, hitting him/her with objects etc. Punishment: 7 year imprisonment with fine.
  • Sexual Ragging: Where the senior asks the junior to do an act which damages sexual dignity of the junior. Punishment: 7 year rigorous imprisonment and fine.

The Institute Anti-Ragging Committee consists of:

  • Dean, Students’ Affairs (Chairperson)
  • Chairperson, Council of Wardens (Vice-Chairperson)
  • All the Wardens (Member(s))
  • President, SAC (Member)
  • Superintendent or AR, DOAA or DOSA (Member Secretary)

The Committee will oversee the implementation of the provisions of the verdict and the Govt. of India guidelines in this regard from time to time.

Penalty for Ragging (Institute level)

  • Expulsion from the educational institution, if found guilty on inquiry by the Institution against a complaint lodged by any other student.
  • Any student convicted with imprisonment shall be dismissed from the educational institution in which he/she has been prosecuting his studies for the time being, and shall not be readmitted to that educational institution.

Policy against Sexual Harassment

In terms of section 4(1) of the Sexual Harassment of Woman at Workplace (Prevention, Prohibition and Redressal) Act, 2013 an Internal Complaint Committee is Constituted by the Institute. For more information please Click Here

Student Counseling Cell & wellness Centre

IISER Bhopal provides psychological and professional counselling services to students as well as consultation to faculty and staff. Our clinical services include evaluation, time limited psychotherapy, referrals and medication management. In addition to individual appointments, we offer outreach programs on topics such as stress reduction, time management, study skills and cultural adjustment. For more information on student counselling services, please Click Here

Please note that it is mandatory for all new students to submit the psychographic Student Information Blank provided during registration to the counselor. Please provide the information for our records. Information you provide here will remain confidential.

Students’ Mess

Each IISER Bhopal hostel has an associated mess facility which is controlled by a student body called as the Student Cooperative Mess Management (SCMM) Committee. This committee has student representatives from all the batches of students staying in the hostel and a Mess Faculty Advisor (MFA) to supervise the decisions of the committee.

The mess committees for various hostels are elected democratically by the hostel residents at the beginning of each academic year. Other information regarding mess committees is available here

Code of Conduct for Students’ Mess

This code of conduct pertains to the responsible usage of the mess facilities inside the Institutes premises by all its individuals. Appropriate action will be initiated against all individuals upon violation of any component of this code.

  • Since the mess facility is a part of the student hostel, all users should strictly adhere to the hostel rules and regulations.
  • All students residing in hostels must register as regular boarders to the associated mess facility.
  • The mess facilities are made available only to the registered boarders and valid guests, who comprise institute community members with valid ID cards, and guests accompanying them (up to 3 per member). In case of larger parties (up to 10 guests), a booking request may be made with the SCMM Committee a day in advance, but the committee reserves the right to turn down the request if not viable.
  • There is an upper limit on the number of valid guest users who can dine in the mess facility during any meal decided by the SCMM Committee. The mess staff reserves the right to turn down additional users in accordance with this limit.
  • Coupons for valid guest users will be available for purchase (at rates prescribed by the SCMM Committee) at the entrance to the mess facility only during the meal. Coupons will not be available for purchase in advance.
  • The timings of the mess facility should be respected.
  • Sharing of food inside the mess facility is strictly prohibited.
  • Inordinate wastage of food items at the mess facility is a punishable offence.
  • Sharing of food inside the mess facility is strictly prohibited.
  • Inordinate wastage of food items at the mess facility is a punishable offense.
  • Taking utensils outside the mess facility is not permitted.
  • An orderly queue has to be formed while waiting for food to be served or for the water filter, and also while putting away used utensils.
  • Keeping used glasses on top of the water filters, water-coolers, or any other place other than the disposal tub, are strictly prohibited.
  • The food provided by the facility is only for consumption within the premises of the mess. The usage of lunchboxes/tiffin boxes to take food from the mess is strictly restricted to registered boarders who are sick.
  • Negotiations, confrontations, or arguments with the mess staff should be avoided in all situations. Any issues regarding the mess must be brought to the attention of the SCMM Committee.
  • A feedback register is available at the mess hall. Students are requested to record their complaints on the register.
  • With the exception of mess committee members, the mess faculty advisor, and the wardens, no other mess users are allowed to enter the mess kitchen.
  • Mess users are prohibited from keeping their bags, handbags, satchels, or any other personal belongings on the mess tables.
  • Entering the mess with lab-coats or other protective lab gear is strictly prohibited.

Please provide the information as Appendix II for our records. Information you provide here will remain confidential.